Shift planning made easy

A shift work planner that streamlines your employee management processes

Businesses that employ hourly workers face the same problem

Many shift-based businesses only post a weekly shift schedule a day or two in advance. This makes planning ahead nearly impossible for employees, which causes problems for both managers and staff.

When schedules are published with very little notice, managers end up playing the role of planner— dealing with last minute shift swaps, which takes up valuable admin time. These changes might also leave a manager with a substandard team for the day, because only limited employees are on-call.

A screenshot
A calendar

Cut down on conflicts by planning in advance

Our shift planning software can help you avoid the type of conflicts most businesses face by making it easier to plan ahead.

With Planday, employees can easily request vacation and edit their availability online. Then, when you need to create a work schedule, the tool will only let you schedule employees who are available on that day. This makes it easy for you to create a schedule that suits everyone— minimizing the number of changes you need to make.

If you already have a schedule that works well for you, then you can use it as a weekly template. Simply copy your template over to the following weeks, then make minor adjustments to fit each week’s unique needs. This allows you to quickly build a consistent staff calendar far into the future, which makes it easy for staff members to spot any conflicts well in advance.

Reduce admin by letting your staff manage their hours

We understand that your days are busy and your to-do list is never ending. We want to free up more of your time to focus on the bigger issues with our shift planner app. With our tool, workers can swap hours and communicate with each other, without you managing the entire process. As a manager, you can approve or reject a swap, so you still have ultimate control of who’s working and when, but you don’t have to micromanage the logistics.

With our shift planning software, you can group employees based on skills, so only workers with a specific set of skills, like bartending, can claim relevant shifts. This means you don’t have to worry about whether or not employees are swapping hours with equally qualified coworkers.

Swap section

Keep staff updated on their work hours

One of the most important aspects of running a business is ensuring you and your staff are on the same page. Our online platform allows you to effortlessly keep your staff members up to date. If you need to change a shift time, find a replacement, or update your team, you can simply email or SMS your staff through our shift planning software.

You can also use the punch clock feature to send all employees a message when they clock-in for work. This ensures everyone is informed about when they’re working, with who, and of important reminders for their upcoming workday.

Easily manage changes with the shift planner app

Companies that have hourly workers face unavoidable schedule changes. As a manager, the best way to handle an employee calling in sick or someone getting a flat tire on the way to work is to be prepared. Planday’s shift planner app makes it easy to find a replacement or message a group of qualified employees via the app. So no matter where you are, you can easily manage any eleventh hour changes.

Try it out today!

Sign up for a free 30-day trial. No credit card required.

Capterra icon
Crowd logo
Women with phone