How Planday can help you make The Single Biggest Shift

Why you need scheduling software

On paper, planning ahead is easy. But rotas being on paper is half the problem.

When you use a traditional method to plan your rotas, like hand-writing them, there’s lots of room for confusion, clutter and chaos. Things can change; people are sick, holiday isn’t properly noted, the works. Then you have to update the rota based on the new lay of the land.

Based on your paper solution, it’s not easy to see who’s available. You have to manually calculate how many hours they’ve worked. You might end up breaking conscious planning rules you’re aiming to introduce (like making sure everyone gets two days off in a row).

And then you have to communicate those changes to everyone. And then wait to hear back that those work for everyone.

Paper and pen is one of the reasons why scheduling shifts takes so much time.

Excel is slightly better (especially if you have a great, free template). But it faces lots of the same problems. Because it wasn’t built to solve scheduling.

What you really need is dedicated scheduling software.

With Planday, you get a purpose built platform that lives in the cloud. That means you can access and create rotas from anywhere in a couple of clicks. You can also see who’s available to work and when. And your rotas update automatically, for everyone.

Planday’s also packed with a secure, instant messenger. So you can chat with your entire team (or certain members) quickly, and know that they’ve seen the message.

It doesn’t just make your work easier. It makes your team’s lives better too. Through Planday, team members can request extra shifts, swap shifts between themselves (with your approval), set their availability and more.

Planday’s loaded with smart rules that’ll help you create better schedules that restore work/life balance. It could be the secret weapon in your arsenal when making The Single Biggest Shift.