On a scale of one to ten, how productive would you say your business is?
Maybe it’s not as high as you’d like. That’s okay! Employee productivity is the one metric that everyone agrees needs to be tracked and evaluated for success – and it’s something we can always work on and improve.
Unfortunately, not everyone agrees on how they should track productivity (or what “productivity” is). We all know it is an important metric that most of us are challenged with, but we don’t know where to start.
We might not have even realised that we could track employee productivity in a targeted and valuable way. Whether all your employees work onsite or are spread out across the globe, it is vital to your organisation’s success that you track how productive your employees are in their daily work.
Measuring productivity isn’t about being a watchdog to make sure everyone “falls in line” – it’s simply a way to find out where your employees are succeeding, where they are failing, and how you can close the gap between the two.
In this list, we will review 12 of the best employee productivity software programs that will help you recognise productivity and identify issues.
Before we review the programs, let’s cover the types of software we’ve included in our list:
- Project Management Software: Software designed to keep communication constant between multiple people on complex projects (multiple variables, tasks, timelines, and employees involved).
- Time-Tracking Software: Software designed to track how long it takes an employee to complete a certain task or project.
- Remote Work Software: Software designed to monitor how a remote employee is managing their daily work.
- Activity Monitoring Software: Software designed to track and report on every task your employees are completing on their computer (work-related or not).
- Email Monitoring: Software designed to track emails – usually used in companies with highly private/sensitive data where security is the #1 priority.
And finally, let’s look at the pros and cons of using Employee Productivity Software.
- You will identify, encourage, and reward productive employees, which can raise morale
- You will identify issues/bottlenecks, either at the process- or employee-level, so you can resolve them
- You can use data-based insight to create an environment where high performance is encouraged, recognised, and celebrated
- Without proper explanation behind the reasons for implementing these changes, employee morale/trust may decrease (they don’t know why they’re being tracked, they don’t want to be tracked, or they don’t feel you trust them to do their job).
After you have carefully weighed your options, and you have decided to use employee productivity software, the next step is choosing which is right for you and your business. Unless mentioned otherwise, these programs can be integrated with existing systems within your organization. Let’s jump in!
Pricing: Charged by user, either $7/$10/$20 a month, depending on the package
Breakdown: Hubstaff is an employee productivity tracker that also offers time-tracking and GPS tracking for your employees. You can save everyone time by setting up automatic clock-in and clock-out to save your employees time from manually entering in their information.
Two standout features are GPS Tracking and customizable employee monitoring.
GPS Tracking allows you to track your employees to see exactly where they go, and how long it takes them in transit (useful for scheduling and identifying best practices for customer transportation). Customizable Employee Monitoring allows you to take random captures of your employee’s screen, so they cannot “cheat” the system and hide underperformance or non-working hours.
Hubstaff is used in over 15 different industries, so odds are they have a solution that fits your needs. However, it does not have much in the way of “task management”, so this is not the program for you if you are looking for software to help with managing projects.
Pricing: Charged by user, either $7/$10/$20 a month, depending on the package
Breakdown: Used by over 83,000 people across nine different companies, Time Doctor offers a lot: time-tracking, scheduling, and project management to name a few. One nice feature is its use of “time use alerts” and “off track reminders”. These alerts pop up whenever users start to visit non work-related sites (like social media), diplomatically reminding the employee to get back to work. An employee productivity tracking software that nicely reminds people to get back to work could go a long way in ensuring a smooth adoption by your team.
Time Doctor also tracks time spent away from the computer, so you can see how often or how long people are taking breaks to identify any opportunities for improvement.
Pricing: Charged by user, $7 a month
Breakdown: Everhour’s focus is time tracking. While it lacks a lot of the features of others on this list, it offers simplicity. If you just want to track how long it takes your team to complete projects versus how long it should take, this software is worth trying out.
Pricing: Charged by user, either $5.94/$7.75/$11.88 a month, depending on the package
Breakdown: Real-time tracking by this employee productivity software allows you to focus on your job while it does the heavy lifting. In addition to time tracking and application tracking, this software has “offline time tracking”, where you can evaluate the time employees spend away from their computer and categorise it as productive, unproductive, or neutral.
This categorization allows you to define what both “productive” and “unproductive” time looks like and identify the best workload and time management for your team for optimal success.
Pricing: Most features are free, but extra collaboration tools are available for $7.99 monthly per user.
Breakdown: Hours keeps things simple – it tracks the time you spend on tasks. A major benefit of this program is most of its features are free, so you can begin using it right now.
Unfortunately, due to its “less is more” approach, it does not integrate with other software, and it is not ideal for teams or projects with high levels of complexity. However, it is a great employee productivity software that helps you identify strengths and opportunities in your daily work.
Pricing: Charged by user, either $5.25 or $7.50 monthly, depending on the package
Breakdown: TimeCamp allows managers to quickly access billable hours, by team or project, so you can see how the process is going. GPS Tracking allows instant access to where your team is located and where they were before that. You will get a weekly email summary of your team’s productivity so you can proactively address future projects. And finally, their simple invoicing system allows you to create invoices for clients to get paid faster.
Pricing: Charged by user, $7.20 monthly, depending on the package
Breakdown: One of the main standouts for ActivTrak is its interface. It is simple, easy to learn, and easy to use. Time can be tracked in any way (client, project, task, or employee). You can monitor applications and screenshot computers. One feature that stands out is its “team behaviour analytics”. ActivTrak takes all its data and provides insights into your entire organization’s performance and behavior. This “big-picture” view allows you to target and drill-down areas where you can replicate success and improve opportunities.
Pricing: Charged by user, either $15 per month or $5 – 12 (for bulk pricing)
Breakdown: Email is the primary method of communication for companies, so it only makes sense that we use that data to understand how to improve productivity. EmailAnalytics analyzes every email sent to show how many emails you send, how many you receive, your common contacts, and how it all ties together for a holistic view of your electronic communication.
One drawback is that it only works with Gmail, but it is a smart program that can improve productivity for anyone who sues the “G Suite” for communication.
Pricing: $45 or $89 per month, depending on the package
Breakdown: ProofHub is project management software that is easy to pick up and use to track all aspects of your organization’s projects. One unique feature is there is no “per user” fee – you pay a flat monthly rate for unlimited users.
The layout is organised intuitively to allow your team to communicate on projects, see the status of tasks, and quickly understand who is responsible for doing what. Timelines offer a “10,000-foot view” of a project that shows when tasks need to be completed, who is responsible for those tasks, and what specifically everyone needs to do to ensure projects finish on time.
Pricing: Charged by user, either $12.50, $25, or $40 per month, depending on the package
Breakdown: I Done This has a feature that makes it worth considering – a check-in process with your team to ensure communication. Usually, software only works if you remember to use it. This employee productivity software requires everyone on your team to check in daily to ensure the team knows what has been done and what needs to be done. These daily check-ins let you see what is getting done and why things are not getting done.
Pricing: Charged by user, either $10.99 or $24.99 per month, depending on the package
Breakdown: Asana’s focus is on team project management. It offers a one-stop-shop for your projects where you can instantly see the progress of everything related to that project without having to jump back and forth between multiple screens. Asana also offers a timeline to help you map out every task and employee in the project to ensure you consistently hit deadlines. Finally, you can see each employee’s workload and identify who is underworked or overworked and rearrange tasks accordingly.
Pricing: Charged by user, either $2 or $4 per month, depending on the package
Breakdown: (Full disclosure, it’s us!) In a world full of complexity, Planday offers simplicity. Planday’s goal is to make employee scheduling easy so you can focus your time and energy on bigger tasks. Managing human resources with so many variables (vacation, sick time, part-timers, etc.) is a skill that most managers struggle with. Planday solves those issues with a user-friendly interface that shows business metrics that affect how you schedule your employees.
Also, there are no paper-based systems here – your employees can edit their availability in real-time so you can make quicker decisions and proactively manage your organization.
There are many software programs out there for all types of work. Whether you are looking for a simple time-tracking tool or a comprehensive package that offers everything, you have options to ensure you are using data to drive your decisions. In this age of spread-out teams, seemingly infinite amounts of data, and not enough time in the day – you need to track your employees’ productivity if you want to succeed.
Want to improve your business’ productivity today?
Book your personalised consultation and find out how Planday can help you work smarter, not harder.