When people are in need of care, it doesn’t matter how complicated making a schedule might be – you need medical professionals and support staff to keep things moving and deliver that care.

Thanks to tech advances such as employee scheduling software for healthcare, making sure you have coverage for all the necessary shifts is less of a burden than it once was. Whether you run the city’s busiest clinic or you’re the office manager for the town’s most popular care home, you can use software to make healthcare employee schedule creation easier.


Here’s how a workforce scheduling platform can help:

1. Automate Repetitive Tasks

Today’s scheduling platforms can do more than you might imagine, faster than you think.  For example, all of those manual, repetitive tasks that drain your time can be turned over to software with automation built into it. Rather than copying and pasting individual recurring schedules or events, you can “set it and forget it” by using scheduling templates. Not only does this save you the effort of repeating the same task again and again, it ensures that human error is taken out of the equation.

2. Track Overtime and Avoid Burnout

Every organization has its “go to” employees, and the healthcare industry is no different. Managers know which employees they can count on in a pinch, such as when a shift needs covering, or when someone has to work overtime. However, this can easily be overused and even lead to burnout.

Even the most dedicated employee, whether they choose to admit it or not, needs downtime and a couple of days off. Some of the best healthcare employee scheduling software on the market can help you keep track of employees who have worked more than others so you can avoid burnout altogether. It can also help you pinpoint employees you’ve under-utilized or the staff members whose activities might be costing your organization time or money.

3. Plan Ahead

Scheduling software can make healthcare employee schedule completion easier because you can do it well in advance. It’s much easier to sit down at the computer and knock out two, three or more weeks of a schedule in one sitting. This is especially valuable when the holidays are coming up or peak vacation periods are around the corner.

Ask your employees to submit their vacation requests early, which will allow you to find out in advance where the conflicts might arise. The sooner you know, the quicker you can prevent issues that could crop up later.

4. Help Employees Help You

One of the best things about using a cloud-based software program for employee scheduling is the ability to access it anywhere, at any time.

Use this to your advantage to avoid scheduling headaches. For example, if two employees with identical seniority want the same days off, you can make a fair decision based on who submitted the request first (using the timestamp on the request).

Documenting your employees’ availability also goes from a constant hassle to a streamlined process. Instead of collecting written notes, text messages, and phone calls from workers, your employees can input their availability directly into the system — which will populate automatically when it’s time for you to create a new schedule.

5. Save Trees

Since the software is either installed on a computer or uses cloud storage, you won’t need to print out reams of scheduling sheets and notes. Working digitally will cut down on paper usage and printing costs.

Schedules are a necessity, but thanks to employee scheduling software for healthcare facilities, the process is no longer quite the nightmare it once was. You’ll always have vacation requests and scheduling needs, but tracking them and accounting for them is now much easier.

Interested in finding out how Planday can help you with your healthcare scheduling needs? Find out more here.

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